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God Bless Your Success,
Running a small business often means you have to do everything yourself. With so many small tasks to complete each day, like running to the bank or sending email, you may often feel like you’re not getting your important business objectives accomplished.
In order to build a business, an entrepreneur must learn to set priorities. How you spend your time is more important than how much time you spend. That may mean changing the way you schedule your working week.
To set, schedule, and pursue your top priorities, consider following these suggestions:
Use the ‘Rule of 3′. Instead of creating seemingly endless to-do lists, try breaking down your desired goals and related tasks into clusters of three.
Aim to accomplish just three things each week that will advance your monthly objectives. Schedule three minor tasks each day that will contribute to your weekly objectives. Once those tasks are scheduled, it’s amazing how everything else falls neatly around them.
For instance, a goal for this month might be to land one new client. To achieve that goal, you may need to schedule five prospect presentations during the month. To secure those five appointments, perhaps you’ll need to approach ten prospects by making cold calls. Schedule an hour a day to call two prospects and in five days you’ll move toward achieving your monthly goal.
Simply break-down your work week to support two other monthly goals and you’re following the ‘Rule of 3.’
In his worldwide bestseller The 7 Habits of Highly Effective People, author Stephen Covey suggests we label our to-do items as rocks, pebbles, and sand. He also compares the limited amount of time we all have to a glass jar, capable of holding a finite amount of matter. Covey recommends placing our biggest priorities – the rocks – in the jar first, followed by smaller yet important tasks called the pebbles. The little to-dos like emails and phone calls and errands – Covey’s sand – magically filter around the larger rocks and pebbles yet still get done.
The essence of Covey’s advice is to identify your biggest work and life priorities – “the rocks” – and schedule them in first.
Schedule tasks
Making daily to-do lists may seem productive, but tasks may not get done unless you dedicate some time to complete them.
Try scheduling tasks as opposed to simply listing them. Want to review your financial statements? Schedule it in for Thursday afternoon. Need to proof new copy for your website? Book it for Wednesday morning. Blocking time helps commit you to getting the work done.
Be sure you’ve allocated a sufficient amount of time to get each job done. There’s a trick some business people like to use when scheduling time to complete a task or to travel to a meeting: triple the amount of time you think any task or journey will require. If you finish your task or arrive at a meeting early, then you can use that bonus time to get something else done. When the opposite happens, and you run out of time because you didn’t allocate enough of it, you create a work backlog and end up feeling stressed.
Plan for the following week on Friday afternoon
Once you’ve created your weekly calendar, step back and review it to make sure you’ve allocated enough time to get the important things done.
Just say “no.” Entrepreneurs are notorious for overbooking their calendars. Excited about the work we do, we can say “yes” too often and take on more work than we really should.
To stay true to your priorities, you must practice saying the word “no.”
If you are approached to get involved in a project, new business, charity, mentorship, or other activity; carefully consider the opportunity cost attached to it. Will saying “yes” advance your business goals? Will saying “yes” leave you with less time for personal priorities, such as spending time with your family?
It’s difficult to turn people down – and even harder to say “no” to ourselves. Yet we must be selfish with our established priorities if we are going to achieve our business and personal objectives.
Leave your business
It’s hard to think about the future of your business when you’re working in it every day. If you want to rewrite your business plan, develop a strategy for growth, think about solutions to existing problems, or simply catch your breath; consider scheduling in a monthly escape from your business.
Big companies call it a “retreat” which may involve traveling to an expensive and remote resort in the country. Where you plan your escape is up to you, but you may prefer more modest locations such as your local library, a favourite coffee shop, park bench, or a colleague’s boardroom.
Escaping monthly to your favourite thinking place away from phones and computers is a great investment in your business. It is well worth the time away from your daily tasks, and the work will still be there when you return. It’s even more important to plan an escape if you’re running a home-based business, because you’re likely facing additional distractions with everything under one roof. No matter where you retreat, you’ll return refreshed, re-energized and much more focused.
CEOs of large companies don’t get bogged down doing little tasks. They’re paid to plan, strategize and lead. They say “no” to distractions. And, they value time to think. Small business owners must do the same. It’s the only way to achieve your business dreams.
by Entrepreneurship Expert Roger Pierce, BizLaunch.ca, February 2008
If you’re interested in more information on Time Management, visit the Office Organization Card up in my right sidebar of this blog! – curt
My Resource is: http://www.dceb.ie/news/setting-business-priorities
First and foremost, I want to apologize to my audience for my lack of WRITING HERE over the past couple of weeks. I have been totally preoccupied with a pile of work from publicity contracts, business advertising “side deals” to Network Marketing. And we all know that just running ONE business, the entrepreneur seems to always be in lack of time. HAHA! I think I’ve taken on too much. NOO! Don’t worry, I’m not going to stop blogging! I love you guys and doing this is a blessing! (Besides, Neal E. Boyd stopped by my blog recently. I just received his CD in the mail today … the first CD I’ve bought in years.) Yes, Isn’t there a reason for everything?
Per Neal’s Request:
David Nail out of Southeast Missouri
The truth is “we are not in lack of time” … There are 24 hours in a day, everyday, 365 days a year. There is NO changing that! Looking at it from that perspective, I HAVE ALL THE TIME IN THE WORLD!!!
Isn’t that so much more empowering?
… You didn’t think I was just going to come “at you” and complain, Did You? Not provide something “valuable”?
I owe this to you; my wonderful audience. However I am being a little less (shall we say) “strict” with myself in this blog post as opposed to most when it comes to things like staying on topic, etc. My mind is running in all sorts of directions so, if you don’t mind, just be my sounding board just this once! Please and Thank You!
I wish to remain positive and optimistic while all along being genuine and transparent! It provides much success, because people relate to human nature and the essence of the spirit as well as “thought” … which is what we need to be free of according to Eckhart Tolle in “The Power of Now” …. He talks about how everything outside of this moment is packed into every thought that enters your mind. It is very rare that a thought be “of the now” … and this is what causes not only so many mental disturbances BUT ALSO physical ailments! If we could just “clear our minds” of the past and future, we could be at true peace every moment of our lives!
(refer to the Amazon Widget in the Right Sidebar for “The Power of Now” … if its not there … it needs to be!)
Eckhart Tolle goes on to say that when there is so much thought in a man’s mind and it is not allowed to be released in some constructive manner … the only way for it to manifest is in the physical sense (the body) … It will cause pain! I highly recommend Eckart Tolle’s book, “The Power of Now”. I’m on about the 30th page now and I’ve already “not only” learned so much but also gotten in touch with more of my true essence “of soul”.
I’m listening to some of Miley Cyrus’ music right now. Yeah, there are a couple of songs that I like such as “The Climb” and “Party in the USA” … Miley is doing really great and has a lot of potential as people without their blinders on can truly see now! My favorite performance of hers she said, “I thank God, My Father” and pointed up to the sky at the end of her performance! God Bless Miley and Her Dad, Billy Ray. Why is this such “a topic” for me? I once got close to Miley and talked to her dad, but I’m not bragging. In my line of business, things like that happen. it’s a great pleasure to meet cool people however All Glory Goes to God AND I only represent ARTISTS that Give All Glory To God!
(I’m placing all this on here for 1. My publicity sites need to be updated and I’m brainstorming. 2. I am incorporating MANIFEST YOUR DREAMS into the PR side of things as well. My publicity agency was once known as CSI Talent Agency (I was a younger and dumber) … now I’m seeing the bigger picture. God has delivered me from so much over the decades and my PR mentor is right by my side offering me advice that I’m so excited to put to work … We are going to be known as Manifest Your Dreams Publicity and I purchased the domain: manifestyourdestinyonline.com as well … It will be the ENTERTAINMENT/PR BLOG which is now at http://youwho777.wordpress.com …
OK, I think that’s enough of my ramblings for now. I hope you enjoyed me being TRANSPARENT. Oh yeah, and THANKS for allowing me to talk, talk and talk!
I’ll return the favor: 1-866-580-7490
God Bless Your Success,
Curt Bizelli
Manifest Your Dreams
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